Postgraduate forms to download and use

Download forms for postgraduate students at AUT, including for master's and doctoral students.

It is strongly recommended that you download the current form each time you wish to use it rather than using one saved on your computer from an earlier occasion.

Ethics forms

Download ethics forms

Supervision Agreement form

Download supervision form

Research Degree Scholarship forms

doc 183kB Form SCH1 - Postgraduate Research Scholarship Contract

doc 186kB Form SCH2 - Annual Scholarship Renewal Declaration

Admission and transfers

doc 72 kB Form PGR1 - Postgraduate research proposal  (updated July 2018, v1.6)
Includes brief research proposal for master's and honours students.

doc 76 kB Form PGR2 - Admission to a doctoral programme (updated June 2018, v1.5)
Includes brief research proposal and must be accompanied by an Application for Enrolment. (AFE)

doc 185 kB Form PGR3 - Transfer of PhD candidature (updated June 2018, v1.2)
To be completed by a candidate transferring doctoral candidature to AUT from another institution.

doc 65 kB Form PGR4 - Transfer to the PhD from an AUT master's programme (updated June 2018, v1.2)
Application detailing requirements for transfer.

doc 84 kB Form PGR5 - Transfer to the MPhil from an AUT doctoral programme (updated June 2018, v1.1)
Application detailing requirements for transfer to the MPhil.

doc 84 kB Form PGR25 - Off Campus Registration Agreement Form (updated June 2018, v1.2)
Application detailing off campus research.

Embargo Request

doc 99 kB Form PGR16 - Application for Embargo (updated Aug 2018, v1.6)
Application for embargoes to restrict access to a thesis/dissertation/exegesis. Applications should be lodged as soon as the need for confidentiality is identified. 

Progression and changes in status

doc 93 kB Form PGR6 - Variation of record (updated Aug 2018, v1.5)
Application for changes such as mode of study, thesis topic or title, deferment, leave of absence of enrolment, withdrawal from programme, request for extension and expected completion.

doc 65 kB Form PGR7 - Notification of supervisory changes (updated June 2018, v1.2)
Appointment of additional supervisors and changes of supervisors.

doc 114 kB Form PGR22 - Appointment of an external supervisor (updated June 2018, v1.3)
Appointment of external supervisor to AUT.

doc 143 kB Form PGR8 - Progress report (updated Sep 2018, v1.7)
A six-monthly report on research progress by the candidate.

doc 161 kB Form PGR9 - Confirmation of candidature research proposal (updated Nov 2018, v1.8)
Application for confirmation of candidature and the full proposal.

doc 119 kB Form PGR10 - Major change in thesis topic (updated July 2018, v1.3)
Notification of significant change in thesis topic.

doc 68 kB Form PGR19 - Change of Faculty (updated June 2018, v1.1)
Notification of change of faculty for doctoral students only.


Checklist for Supervisors - Theses Dissertation Examination (updated Sept 2017, v1.1)
A checklist for supervisors to use once the first draft of the thesis/dissertation has been received.

doc 177 kB Form PGR11- Appointment of examiners (updated Aug 2018, v1.5)
A faculty postgraduate committee notification of examiners.

doc 127 kB Form PGR12 - Lodgement of thesis for examination (updated Aug 2018, v1.4)
A statement that the thesis is ready for examination.

doc 135 kB Form PGR14 - Completion of amendments as required by examiners (updated Sep 2018, v1.5)

doc 134 kB Form PGR23 - Primary Supervisor report (updated Jan 2016, v1.0)
Primary supervisor report required upon doctoral candidate submission for examination.

Submission of final copies, post examination

Form PGR15 - Deposit of thesis/dissertation/exegesis in the AUT library
The form to accompany eletronic thesis/dissertation/exegesis deposit in the AUT library is now to be completed online when you deposit your thesis on the Tuwhera website here:

Submission of final copy, post examination of Master's Research Project and Practice Project

doc 98 kB Form PGR18 - Deposit of Master's Research Project in the AUT Library (updated June 2018, v1.5)
Form to accompany the electronic Master's Research Project and Practice Project being deposited in the AUT Library. If required you will be told to submit an electronic copy of the PGR18 form. Please discuss with your faculty for further details.

Submission of final copy, post examination of Bachelor's Honours Dissertations

doc 121 kB Form PGR17 - Deposit of bachelor's dissertation/exegesis in the AUT library (updated June 2018, v1.2)
Form to accompany electronic dissertation/exegesis being deposited in the AUT library. If required you will be told to submit an electronic copy of the PGR17. Please discuss with your faculty for further details. 

Third party copyright material

doc 16kB Permission letter from author seeking permission to include in a thesis previously published material written by the author 

doc 16kB Permission letter from author to copyright holder to include 3rd party copyright material in a thesis/dissertation 

A full description of guidelines and processes can be found in the AUT Postgraduate Handbook