Information for supervisors


Click on a specific topic from the list below, or scroll down the page to read all topics.


AUT Postgraduate Handbook

The AUT Postgraduate Handbook has been re-organised for 2016 and is aimed at those students undertaking research for a thesis or dissertation. The content is mainly designed to provide guidance for postgraduate students and staff on the policies and procedures at AUT. There is an extensive section on Research Supervision, including a Code of Practice for Supervisors. Download the AUT Postgraduate Handbook (159 pages)


Postgraduate forms

Current versions of all the postgraduate forms (eg Supervision Agreement Form, PGR1, PGR2, PGR8, etc).


Faculty review forms

PGR1 Review Form
PGR9 Review Form
Practice Project Review Form


Faculty PGR9 reviewers

The transition from provisional admission to full registration (confirmation of candidature) is done by submitting a full research proposal on Form PGR9 'Confirmation of candidature'. This form is considered by the faculty postgraduate committee, which makes a recommendation to the University Postgraduate Board.

Each school maintains a list of PGR9 reviewers. Contact your School Administrator for details.

A full description of guidelines and processes can be found in the Postgraduate Handbook.


Supervision workshops and training

AUT offers a range of workshops for supervisors, both new and experienced.

The workshop entitled "Being a Supervisor at AUT: Expectations, Roles & Responsibilities" is mandatory for all those who wish to supervise postgraduate research. Additionally, within a two-year period, each supervisor must attend at least one other workshop.

Supervisor absence and sabbatical leave

The faculty expects that during sabbatical leave, supervisors remain contactable and continue with the supervision of students. A Supervision Cover Plan must be prepared and forwarded to the Associate Dean Postgraduate. If a supervisor or mentor supervisor is unavailable for an extended period because of illness, leave or other reasons, the second supervisor would normally oversee the student’s progress. If there is no second supervisor, then another appropriately qualified supervisor will be appointed or the student should be advised in writing by their supervisor how the student can contact them. This must be part of the sabbatical/study leave proposal and approval process.

Supervisory mentors

Supervisors who have not yet supervised to completion are assigned a Supervisory Mentor for overseeing, discussing and signing off on the various PGR application forms, progress reports and examination forms. A supervisory mentor is approved by the faculty at the time of development of the admission proposal (PGR1/PGR2). A list of current supervisory mentors 


Examiner mentors

We feel it is an important aspect of academic collegiality to build up our pool of experienced examiners. The faculty offers all inexperienced examiners an Examiner Mentor and encourages them to make use of this assistance. If you wish to volunteer as an Examiner Mentor, please read the Guidelines for Examiner Mentors for further information.

Examiner mentors are appointed during the processing of the PGR11 Nomination of Examiners. Email Bonnie Brannigan for information.

Thesis and Dissertation Checklist for Supervisors

When your student submits their first full draft, use this checklist that briefly details everything that should be considered and included at this stage.

Thesis and Dissertation Checklist for Supervisors

Faculty guidelines for appointment of examiners

The following guidelines are provided by the Faculty Postgraduate and Research Office to clarify faculty policy on the nomination of examiners for theses, dissertations, practice projects and practice research projects:

University Postgraduate Board - examination protocols

From 2016, the University Postgraduate Board will be introducing a series of protocols that will outline how postgraduate processes should be managed. These will be introduced as they are approved and added throughout the year. Click here for access to the following examination protocols:
  • Appointment of Examiners – Doctoral
  • Moderation – Supervisor as Examiner (for dissertations of 60 pts or less)
  • Examination for Research Students with Specific Learning Difficulties
  • Revise and Resubmit – Master’s and Bachelor’s with Honours
  • Revise and Resubmit – Doctoral


Professional/personal boundaries

  • Supervisors need to avoid situations such as providing students with financial assistance and offering accommodation in their own home.
  • There is a power differential and blurred professional/personal boundaries can make the supervisory relationship problematic.
  • Special treatment by a supervisor can marginalise other students and raise issues of equity.
  • It is difficult to renegotiate a supervisory relationship once boundaries have been crossed.


AUTi site - resources for supervisors

Here you will find resources to assist you in your supervision including academic papers on a wide variety of topics, and a series of videos which usefully provide insights on strategies for supervising research students and ways of enhancing your practice.